Privacy Policy

Protecting our client’s privacy is important to us.

HR Ledger® is committed to protecting your privacy and your information securely. We view protection of client’s privacy as a core principle. We understand clearly that you, your company and your employees’ information are one of our most important assets.

To provide you with advanced payroll services and products as efficiently and conveniently as possible, we use technology to manage and maintain information.

The following policy serves as a standard for all our employees regarding the collection, use, retention, and security of nonpublic personal information.

“Nonpublic personal information” is information about you, your company and your employees that we obtain in connection with providing payroll services and payroll products.

From time to time, HR Ledger® may change this Policy Statement as we continuously seek to improve our services, and new features may require additions or modifications to the Privacy Statement. Please be sure to check back on occasion.

Nonpublic Information We Disclose

HR Ledger® does not disclose any nonpublic personal information under any circumstances, except to fulfill legal and regulatory requirements, or to facilitate clients requested transactions. HR Ledger® does not sell any information about clients, their company or their employees to anyone under any circumstances. HR Ledger® will adhere to this policy if a client decides to close their account(s) or becomes inactive.


HR Ledger® may utilize technology known as “cookies”. Cookies are used to collect information as to how our site is used. Cookies help HR Ledger® determine if a user has previously visited the site and track what information was of value to the user. Cookies do not track or record personal information

Other Sites

HR Ledger® web site(s) contain links to other sites. While we seek to link only to sites that share our high standards and respect for privacy, we are not responsible for the privacy practices employed by other sites.

Your Choices Regarding Your Information

If you have submitted information voluntarily, you have consented to the collection and use of it, as described above. If a particular service you wish to use requires the use of data not described in this Privacy Statement, you can choose not to use that particular service.

Security of Your Information

HR Ledger® uses the greatest care to protect your personal information. To do so, HR Ledger® has used industry recognized security safeguards such as fire walls, encryption, site monitoring and protection of intrusion. However, no data transmission over the Internet is 100% secure. To assist us in keeping your information secure, we ask that you do not divulge your password to anyone. Your password will be requested only when you enter the site or to verify your identity in a telephone conversation, never in an unsolicited e-mail. It is important that you sign out of any site when your business is complete.

HIPAA Compliance

In addition to non-public information and payroll data we come in contact with individual’s Personal Health Information (PHI).  We meet or exceed the privacy and security standards set forth in Health Insurance Portability and Accountability Act of 1996.

Each of our administration software vendors offer encrypted and secured web sessions, data storage and data transmission for full protection of personal health information, personally identifiable information and when applicable debit card account information.

Data Security and Continuity Measures

We take precautions to protect your information. When you submit sensitive information via the website, telephone, fax, or email, your information is protected both online and offline.

Should we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way.

We use encryption to protect sensitive information transmitted online, we also protect your information offline.  We restrict all client information to HR Ledger® personnel that need to know the information to provide service to our clients. We store and process client information on computers located in the United States. We use industry-recognized security best practices, both physical as well as technological to protect our systems and our client’s information.

In addition to supporting encrypted File Transfer Protocol (FTP) and secure FTP for data exchange, we recently implemented a secure transfer website to allow our clients and business partners to securely submit data to HR Ledger® and for HR Ledger@ to securely send files to our clients and business partners.

We also use a third-party software solution to enhance our encryption capabilities to guard against unauthorized access to PHI that is transmitted through email.

We utilize a secure data destruction program for all paper documents regardless if containing personal information or not.

The Information We Collect

We collect personal information such as your name, billing address, e-mail, and phone number when you interact with us to use our products.

We collect personal information to deliver or allow access to our products and services.

We collect information about your system as it interacts with us such as your IP address and browser information.

We use common Internet technologies, such as cookies and Web beacons to manage our websites and services, advertising and e-mail programs.

We may collect user feedback, community discussions, chats and other interactions, such as surveys.

We may obtain additional information about you, such as demographic information, from commercially available sources.

Your Access and Control Over Information

You may opt out of any future marketing and/or sales contacts from us at any time.

You can do so  at any time by contacting us via the email address or phone number given on our website.


Our Privacy Policy may change from time to time and all updates will be posted on this page. Please contact us at 800-451-1136 if you feel we are not abiding by this privacy policy.