How to Manage Employees Working Remotely

remote employee monitoring

The phone rings, an employee needs your attention, you have a scheduled meeting, an email comes in,

and your dog starts barking to go out?

These additions to work tasks are today’s reality, along with the pressing need to effectively manage employees remotely. Reliably tracking your employees’ time shouldn’t be one of these tasks.

A virtual clock in system, should have the following features to make your life easier:

  • Remote employee monitoring
  • Employee time clock app
  • Paid time off, sick leave, and vacation tracking
  • Geofencing
  • Break enforcement and overtime control
  • Complete timecard history
  • Custom reports
  • Timesheet processing for payroll
  • Import and export features
  • Integration partners for payroll, HR software and more

A few of these features are relevant to you with a workforce that is working from home, and we explain why you need these in your time clock software.

Intuitive Time Clock System Design

Clocking in and out should be intuitive for your employees. Your human resources department, assuming this is not a “hat” you also wear, should not become bombarded with additional questions about clocking in and out from their computer or phone. Having an app makes this process more accessible and allows you to geotarget to ensure that your employees are working from an approved location.

Know Where Employees Are

Knowing an employee’s location can reduce the question of where they are working. Remote employees or employees that travel between sites can show on a map whether they are within your approved working location or out of bounds. Geofencing is an invaluable tool, especially with so many employees working remotely.

Immediate and Accurate Reports

Your virtual clock in system should allow you to generate reports right when you need them. CARES Act and Family First Programs are two excellent examples of when you need to create accurate reports. Requirements for Paid Time Off (PTO) tracking, which can be managed by both you and your employees, need to be available right at your fingertips.

Flexibility in Work Schedules

If you are used to managing a flexible workforce, knowing when your employees are working can be difficult. Having an easy-to-navigate virtual clock in system that lets you see who has clocked in and their location makes your job more productive. Knowing when someone is at lunch or break also helps you respect their time.

Simple PTO, Vacation and Sick Leave Tracking

For the approval of government aide during COVID-19, accurate PTO, vacation, and sick leave tracking is a must. Accurate reports for the Family First Act require separate documentation to qualify. Employees should also be able to request time off, track, and accrue time off automatically without help and guidance from HR.

Whether you are actively searching for a virtual clock in system or are reviewing your options, HR Ledger’s number one recommendation is TimeWorksPlus. In partnership with HR Ledger, TimeWorksPlus offers the features above AND integrates with HR Ledger’s payroll system for a seamless experience while allowing you to manage your employees remotely.

TimeWorksPlus can improve timesheet processing to provide payroll information to HR Ledger quicker. The addition of TimeWorksPlus will free up time for employees currently charged with the mundane payroll processing tasks.

Are you interested in learning more or comparing what you have? Click the link below and make your life easier.

Written by:

Scott Evers

Scott Evers

Vice President Sales and Marketing